B2B Email Templates for Hotel Supply

Hi [First Name],

I came across [Hotel Name]'s recent [renovation announcement / expansion project / new property opening] and wanted to reach out.

At CMF Doors, we specialize in fire rated doors, automatic door systems, custom wood and steel doors, and architectural hardware for hotel properties. With 40+ years of AHC-certified expertise, we handle everything from specification writing to installation and ongoing maintenance. We serve commercial and institutional clients across Ontario's Niagara Region, with AAADM-certified automatic door inspections and full in-house installation teams.

Three things that set us apart for hotel procurement:

1. AHC-certified consulting -- Norm Schwenker brings 40+ years of door specification expertise to every project
2. Fire code compliance -- fire-rated doors, AAADM inspections, and code-compliant hardware from a single source
3. Full-lifecycle service -- consulting, fabrication, installation, locksmith, and preventative maintenance all in-house

Would you be open to a 15-minute call this week to discuss your door and hardware needs for [upcoming renovation / fire compliance audit / new build]?

Hi [First Name],

Thank you for including CMF Doors in your RFP process for [Project Name]. We submitted our proposal on [date] and wanted to follow up.

A few points I'd like to highlight from our submission:

Pricing: Our quote includes volume-based pricing for door and hardware packages, with additional discounts for multi-property agreements. All fire-rated doors include certification documentation.

Lead Times: Standard steel doors and frames ship in 4-6 weeks. Custom wood doors and specialty hardware require 8-12 weeks. We maintain stock on common commercial sizes.

Samples: We are ready to ship a curated sample kit to your project team immediately.

I would also be happy to arrange a product demonstration or connect you with references from similar hotel projects we've supplied.

Do you have 20 minutes this week for a brief review call?

Hi [First Name],

Following our conversation about your Doors & Hardware requirements, I have put together a customized sample kit for [Hotel Name].

Your kit includes:

-- Fire-rated door cross-section sample (90-minute rating) -- our most specified for hotel corridors
-- Hardware finish samples in satin chrome, brushed nickel, and oil-rubbed bronze -- our top hotel finishes
-- Yale smart lock sample unit -- demonstrating our touchless entry partnership
-- Full specification sheets and pricing for each product
-- Case study from a comparable [hotel tier] installation

The kit ships via [carrier] with tracking and typically arrives within 3-5 business days.

Could you confirm the best shipping address? I will have it dispatched this week.

Hi [First Name],

It was great meeting you at [Trade Show Name] on [day]. I enjoyed our conversation about [specific topic discussed -- renovation plans, sustainability goals, product challenges].

As promised, here is what I am sending your way:

-- Product catalog for our Doors & Hardware range (attached)
-- Pricing sheet for [hotel tier] properties
-- Case study from [similar property] showing [specific result]

I would also like to schedule a sample kit shipment to [Hotel Name] so your team can evaluate our products firsthand.

Are you available for a call [next week] to discuss your [project timeline / procurement cycle]?

Hi [First Name],

We are excited to introduce [Product Name], our latest addition to the CMF Doors commercial door and hardware range.

Designed for high-traffic hotel environments and code-compliant installations, [Product Name] delivers:

-- [Key Feature 1] -- [benefit for hotel operations]
-- [Key Feature 2] -- [durability/performance metric]
-- [Key Feature 3] -- [sustainability certification]

This product is ideal for [hotel tier] properties undergoing [renovations / new builds / refreshes] and is available in [X] finishes with [lead time] delivery.

Early-order pricing is available through [date]. Request a sample to evaluate in your property.

Hi [First Name],

As [Hotel Name] plans for the upcoming [season / quarter], we wanted to share our seasonal door maintenance and procurement program.

For orders placed before [date], we are offering:

-- [X]% volume discount on orders above [quantity]
-- Complimentary sample kit for new product evaluation
-- Extended payment terms (Net 60) for qualifying accounts
-- Priority delivery for seasonal refresh timelines

Many hotel clients use [season] as the optimal window for door and hardware refreshes -- aligning with off-peak occupancy when corridor doors, lobby entries, and automatic door systems can be upgraded with minimal guest impact.

Would you like to schedule a planning call to review your requirements?

Hi [First Name],

Your CMF Doors preventative maintenance and supply agreement for [Hotel Name] is up for renewal on [renewal date].

Over the past [contract period], here is what we have delivered:

-- [X] orders fulfilled with [Y%] on-time delivery rate
-- [Product performance metric] across your installed base
-- [Z] dedicated support interactions with [satisfaction score]

For your renewal, I would like to discuss:

-- Updated pricing for your current volume levels
-- New products added to our Doors & Hardware range since your last order
-- Multi-year agreement options with enhanced terms
-- Expansion to additional properties in your portfolio

Could we schedule a renewal review call in the next two weeks?

Hi [First Name],

I would like to invite you to our Q[X] Business Review to discuss our partnership and plan for the quarter ahead.

Proposed agenda:

1. Performance Review -- Door installations completed, maintenance calls resolved, inspection results
2. Product Updates -- New door systems, smart lock integrations, and touchless entry options
3. Cost Optimization -- Preventative maintenance savings and volume pricing review
4. Upcoming Projects -- Renovation pipeline and procurement planning
5. Feedback -- Service improvements and process optimization

I have prepared a performance dashboard for [Hotel Name] covering the past quarter. The call typically runs 30-45 minutes.

Please select a time that works for your team: